Unfortunately, there has been a lapse of communication in terms of publishing the minutes of the UCUC meetings on this page for several months. The Council fully intends to re-establish this platform for sharing the minutes of our meetings, though. Please scroll all the way to the bottom to find the minutes of the ongoing academic year, 2018-19.
UCUC Meeting: 20th November 2018 |
|
UCUC Meeting: 13th November 2018
|
|
UCUC Meeting: 9th October 2018 |
|
UCUC Meeting: 11th September 2018
ucuc_meeting_minutes_11-9-2018.docx | |
File Size: | 27 kb |
File Type: | docx |
UCUC Meeting: 4th September 2018 |
|
UCUC Meeting: 12th September 2017
Official Minutes:
ucu_colleg_council_minutes_12-09-2017.docx | |
File Size: | 135 kb |
File Type: | docx |
Minutes Summary:
The first part of meeting was also joined by the Management Team. With them, we discussed the following points:
The first part of meeting was also joined by the Management Team. With them, we discussed the following points:
- The new UCU “Reglement” and the Governance Structure it provides for UCU; an addendum to the “Reglement” will clarify the division of tasks and responsibilities between the different bodies of the college.
- The Seneca proposal and how it is justified before an assessment of our curriculum and a clear vision of where the college wants to go; the Management Team considers Seneca an opportunity to harvest ideas for the future development of the College; the Management Team has also authorized the UCU Council to address the practical questions of applicants whenever possible.
- The quality management cycle, in particular, its timeline and the coordination with the Heads of Department.
- An official document describing the professional career path for teachers and tutors at UCU. The document contains a number of unclarities, which we have directed to the Management Team for clarification.
- Communication: we have discussed how we want to communicate the work of the UCU Council to the UCU community. Ultimately, we decided to set up a blog that can be accessed publicly.
- A Division of tasks. Although the UCU Council will always act as a cohesive body, we have decided, for practical purposes, to divide some of the tasks amongst each other:
- Diana, Bas, and Jamie will pay special attention to the legal issues that are the responsibilities of the UCU Council;
- Patrick, Patricia, and Charlotte will take charge of coordinating the management assessment cycle;
- Gaetano and Shamyi will take charge of managing the communication and the discussion concerning the Academic Rules and Regulations.
UCUC Meeting: 3rd October 2017
Official Minutes:
UCUC Minutes 03-10-2017.docx | |
File Size: | 29 kb |
File Type: | docx |
Minutes Summary:
The very start of the meeting was joined by Robin, a student member of the Uraad in order to introduce herself as the contact person for the UC’s (UCU & UCR).
The CUUC had a discussion on communication and relations with the MT.
The very start of the meeting was joined by Robin, a student member of the Uraad in order to introduce herself as the contact person for the UC’s (UCU & UCR).
The CUUC had a discussion on communication and relations with the MT.
- It was decided that there would be a discussion with the MT on how feedback and advice should be conveyed.
- Feedback and advice by the UCUC to the MT should be given in small 2x2 meetings rather than in the large meetings in order to be less intimidating.
- She noted that the document is descriptive and provides a fair explanation of the current system.
- She pointed out how the WH3 and WP- Flow is not fully designed and accounted for the current LAS structure at UCU. She advised collaboration with other university colleges and councils to suggest an appropriate version in the future.
- A hiring policy and Functioneringsgesprekken are things she is working on
- The working dynamics of the UCUC-MT were discussed and agreed on transparency, greater constructive communication, and the start of sub-committee meetings on certain topics.
UCUC Meeting: 24th October 2017
Official Minutes:
UCUC minutes 24-10-2017.docx | |
File Size: | 152 kb |
File Type: | docx |
Minutes Summary:
After having approved our previous minutes and reviewed our action points, the meeting was joined by the Management Team.
After having approved our previous minutes and reviewed our action points, the meeting was joined by the Management Team.
- The Management Team updated us on the preparations for two coming documents:
- A first document, expected by mid-November, providing a comprehensive description of all permanent bodies of UCU and their organization;
- A second document, expected before the end of 2017, providing a comprehensive overview of UCU’s hiring policy concerning fellows and teaching staff.
- With the Management Team, we also discussed the Career Path document. The Management Team is working on identifying a clear path for teachers who are currently in scale 11 to be promoted to scale 12. Crucial in defining clear criteria to this end will be the role of research time.
- We updated each other on the next step to be taken for the Quality Assurance Plan (QAP); Patrick, Patricia, and Charlotte, who are in charge of coordinating the UCUC activities in this domain, have collected all feedback on the current plan and will discuss it with the Director of Education.
- We also updated each other on the next steps to be taken with the course evaluations. Now that we have reviewed all courses, we are preparing to present our results to the Head of Departments.
- A final update was made by Diana, Bas, and Jamie on the progress made in preparing the UCUC internal rules.
- We concluded our meeting with a discussion between teaching members of the UCUC and students in ASC concerning the initiative “ Improving teaching @UCU”.
UCUC Meeting: 7th November 2017
Official Minutes:
UCUC Minutes 7-11-2017 | |
File Size: | 33 kb |
File Type: | docx |
Minutes Summary:
First agreed that in all published minutes, no abbreviations would be included in order to provide clarity to readers.
An update on a sub-committee meeting with James outlined the agreement that CC advices and the subsequent MT responses will be published online after their approval with the MT.
An update was provided on the accreditation meeting with Kees-Jan van Klaveren attended by several CC members to inform everyone of the process of the Accreditation of UCU in the coming year.
A timeline for providing the CC advice/comments on the UCU Reglement to the MT was decided on. A discussion ensued on the topic that the reglement is in Dutch and thus leaves out the commentary of the non-dutch speaking CC members.
The results of the course evaluations were discussed and which trends stood out.
First agreed that in all published minutes, no abbreviations would be included in order to provide clarity to readers.
An update on a sub-committee meeting with James outlined the agreement that CC advices and the subsequent MT responses will be published online after their approval with the MT.
An update was provided on the accreditation meeting with Kees-Jan van Klaveren attended by several CC members to inform everyone of the process of the Accreditation of UCU in the coming year.
A timeline for providing the CC advice/comments on the UCU Reglement to the MT was decided on. A discussion ensued on the topic that the reglement is in Dutch and thus leaves out the commentary of the non-dutch speaking CC members.
The results of the course evaluations were discussed and which trends stood out.
- It was decided that the head of departments will be contacted to have individual meetings with 3 members of the CC.
- Discussed the issue that not all teachers respond to the student comments of the course evaluations, and if they do students are not aware that teachers do. The CC decided to advise the MT to advise Heads to encourage their department to reply to the course evaluations.
UCUC Meeting: 21st November 2017
Official Minutes:
UCUC Minutes 21-11-2017.docx | |
File Size: | 40 kb |
File Type: | docx |
Minutes Summary:
- We began the meeting by reviewing all previous action points, primarily concerning communication and the publication of the UCU Council’s advice on the Council’s blog.
- The Management Team (MT) did not join the meeting, due to various personal circumstances.
- We discussed the timeline proposed by the MT for the Assessment Policy Plan and found it quite impractical given the schedule and commitments of the Council. We proposed a different timeline and set to discuss it with the MT.
- We discussed the ARR’s. The sub-committee responsible for them has put forward a number of proposal to study the current state of the ARR’s, their functionality and perception amongst students, faculty, and administration. The sub-committee has presented a number of possible comparisons with other models and surveys that can be performed to this end.
- We discussed feedback as a component of UCU education. The student representatives report a desire for more feedback. The faculty representatives discussed with the students the difficulties of including more feedback in the task-descriptions of teachers.
- We discussed the recent teacher’s questionnaire presented by ASC. It was decided that the questionnaire will be withdrawn and new, better structured questionnaire will be prepared.
- We concluded by approving the UCU Council’s internal rules.
UCUC Meeting: 12th December 2017
Official Minutes:
UCUC Large Meeting Minutes 12-12-2017 | |
File Size: | 36 kb |
File Type: | docx |
Minutes Summary:
In the first part of the meeting two Universiteitsraad members joined the meeting as visitors.
In the first part of the meeting two Universiteitsraad members joined the meeting as visitors.
- We followed up on several important action points from out last meeting including, the MT responses to UCUC official Advices, the Assessment Policy Plan schedule, and the progress of the UCUC Internal Rules
- Received an update from the QQQ team concerning their meeting with Sabine about the QAP
- Discussed the advice and plan of action for the issue of ineffectiveness of Course Evaluations
- A quick discussion and resolution between the UCUC members concerning the way the track report issue was dealt with both internally and externally.
- A clarification was made between the MT and UCUC on how the events followed through concerning track report issue, and where miscommunication and lack of communication about this issue by both parties occurred.
- There was a discussion on why there was a breach of lack of communication of the track issues and what the following points of action are towards the issue, which due to confidentiality will not include the College Council.
- There was a discussion about the discontent with the communication throughout the issue and an attempt to reconcile and re-establish cooperation and better communication between the MT and UCUC.
- An internal UCU Council discussion on the responsiveness and action of members in relation to decisions by the council.
Get In Touch
The UCU council can be contacted through their email: [email protected]
|